Backup-Dashboard/collectors/vb365

Veeam Backup for Microsoft 365 collector

A PowerShell script that runs on the Veeam Backup for Microsoft 365 (VB365) server and reports its backup jobs (and backup copy jobs) to the dashboard, one dashboard job per VB365 job.

Checked against: VB365 8.4 under Windows PowerShell 5.1, a shared server protecting 11 organizations: successful, warning and retried sessions. Not yet seen on a real server: a failed session, a session in progress, or a backup copy job. If one looks wrong, run Get-Vb365CollectorDiagnostics.ps1 while it's in that state and send the output.

Which company a job appears under

One VB365 server can protect several Microsoft 365 organizations, so the company is picked per job from the job's organization:

1. OrganizationTenants maps an organization name (as Get-VBOOrganization shows it, e.g. acme.onmicrosoft.com; not case-sensitive) to a dashboard company.
2. Otherwise Tenant, for a VB365 server dedicated to one client.
3. Otherwise the organization's own name.

Changing a job's company later creates a new dashboard job under the new company; delete the old one with python manage.py delete-job <id>.

Install (on the VB365 server, as an administrator)

1. On the dashboard host, create a key for this server:

   python manage.py create-key vb365-01
   

2. Copy the whole collectors folder to the server (the installer needs common as well as this folder), then from collectors\vb365 run one of:

   # VB365 server for one client
   .\Install-Vb365Collector.ps1 -ApiUrl https://backups.example.com -Tenant "Acme Corp"
   
   # Shared VB365 server
   .\Install-Vb365Collector.ps1 -ApiUrl https://backups.example.com -OrganizationTenants @{
       'acme.onmicrosoft.com'      = 'Acme Corp'
       'bluewater.onmicrosoft.com' = 'Bluewater Dental'
   }
   

   It prompts for the key, then:

   • writes C:\ProgramData\BackupDashboard\vb365-collector.json (readable only by SYSTEM and Administrators)
   • copies the script to C:\Program Files\BackupDashboard\
   • registers the scheduled task Backup Dashboard - VB365 collector (SYSTEM, every 60 minutes)

   It runs under Windows PowerShell 5.1. If your VB365 version's module needs PowerShell 7, add -PwshPath 'C:\Program Files\PowerShell\7\pwsh.exe'.

3. Preview the payloads, then backfill 30 days so the history view is populated straight away:

   powershell.exe -File 'C:\Program Files\BackupDashboard\Send-Vb365BackupStatus.ps1' -DryRun
   powershell.exe -File 'C:\Program Files\BackupDashboard\Send-Vb365BackupStatus.ps1' -LookbackHours 720
   

It can be installed alongside the other collectors: it uses its own config, state, log and task. Re-run the installer to change settings (including the organization mapping) or update the script. It also installs BackupDashboard.Collector.psm1, the code shared by all collectors, next to the script.

What it sends

Dashboard	VB365
Company	See above
Job	Each backup job and backup copy job. The job's GUID is the ID, so renaming it in VB365 doesn't duplicate it
Status	Session status: Success / Warning / Failed. Running or queued → Running. Stopped (cancelled) or unrecognised → Warning
Started / finished	Session CreationTime / EndTime
Next scheduled	Job's NextRun. Empty for disabled jobs
Message	Warning and error lines from the session log (items titled [Warning] ..., [Failed] ...), plus "Veeam will retry this job." when a retry is pending
Retries	VB365 runs a retry as a separate session, so it appears as its own run, marked details.retry_of (the session it retried). The retried run is marked details.will_retry
Size	Data transferred (Statistics.TransferredData)
Details	Organization, objects processed, job kind (backup / copy)

Each run covers the last 48 hours (LookbackHours). Sessions already delivered are recorded in vb365-collector.state.json.

Troubleshooting

• Log: C:\ProgramData\BackupDashboard\vb365-collector.log. Exit codes: 0 OK, 1 some jobs failed to send (retried next run), 2 setup failed (config or VB365 module).
• Wrong status, times or messages: run .\Get-Vb365CollectorDiagnostics.ps1 (read-only). It prints the real structure of jobs and sessions, including whether each date is local or UTC.

Testing without VB365

. ./tests/MockVb365.ps1
./Send-Vb365BackupStatus.ps1 -ConfigPath ./my-test-config.json -DryRun